Director of Project Execution

Job Description

JOB INFORMATION

Title:

Director of Project Execution

Officer Title:

Vice President

Grade:

33

FLSA Classification:

Exempt

Date Last Edited:

8/13/2024

Reports To:

Director of Project Management Office

Department:

Project Management Office

URL Link

https://hvfcu.jdxpert.com/ShowJob.aspx?EntityID=2&jobcode=1004

PRIMARY FUNCTION

Responsible for overseeing the planning, execution and delivery of enterprise projects ensuring that they meet desired outcomes, timelines and budget.

•

Provide direct leadership, guidance, and mentorship to a team of project management professionals within the PMO. May indirectly or matrix-manage employees, project leaders, consultants, and contractors as needed.

•

Develop and maintain high levels of team effectiveness by demonstrating trust, communication skills, collaboration, productivity, diversity and engagement.

•

Conduct regular assessments and reviews of project management processes, identifying areas for improvement and implementing enhancements.

•

Work closely with the AVP of Resource Planning and Portfolio Management to align project execution timing and report on project management led projects. 

•

Establish and track key performance indicators (KPIs) and metrics to monitor project progress, risks, and interdependencies.

•

Foster strong relationships with senior leadership, managers, and key stakeholders across the company to maintain awareness of research initiatives and upcoming project needs. Ensure that potential projects are appropriately identified, communicated, and aligned to the goals of the company.

•

Adhere to all Credit Union policies, procedures, and regulatory agency requirements. Participate in all required and recommended training and development including, but not limited to, Bank Secrecy Act training (BSA) and demonstrate attained knowledge. Participate on Credit Union teams, projects and strategic initiatives when the opportunity arises. Perform additional duties and special projects as assigned.

•

Embrace and apply HVCU’s guiding principles to all activities and responsibilities. This includes the Credit Union’s Mission, Vision, Core Values, Employee and Member Value Propositions, Sales and Service Model, and commitment to Lean Six Sigma practices. Support the Credit Union’s initiatives by demonstrating teamwork and professionalism.

•

Responsible for regular and predictable attendance including punctuality.

Bachelor’s Degree or at least 2 years equivalent experience for each undergraduate year not completed; undergraduate degree cannot substitute for minimum number of years of experience.

Business or relative field.

X

Master’s Degree

X

Project Management Professional (PMP) or other relevant certifications

X

Minimum 5 Years

Leadership experience with direct or indirect management span, preferably within PMO or similar function

X

Minimum 5 Years

Project Management experience

X

•

Excellent communication, engagement, influencing, and stakeholder management abilities, with the capability to collaborate effectively with senior leadership and diverse stakeholders.

•

Strong analytical and problem-solving skills, with a focus on data-driven decision-making.

•

In-depth knowledge of project management methodologies, frameworks, and best practices.

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Strong leadership abilities, with the capability to influence and drive change within the organization.

•

Exceptional organizational and project management skills to handle multiple priorities and meet deadlines.

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Knowledge of relevant laws, regulations, and industry standards related to risk management.

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Proficient in using risk management software and tools.

•

Intermediate to advanced communication skills are required to initiate oral and written responses to inquiries regarding processes

•

Must be able to work in a fast-paced environment

•

Proficiency with Windows and MS Office applications (Word, Excel, PowerPoint, Outlook, Internet, SharePoint, etc.)

•

Ability to work independently as well as in a team environment

•

Ability to manage time and tasks effectively

•

Able to maintain strict confidentiality

•

High energy, drive and unquestioned integrity

PHYSICAL DEMANDS

Frequency

Physical Demand

Weight (lbs.)

Frequently

Sit for prolonged periods of time

Frequently

Required to communicate verbally

Frequently

Normal range of vision and hearing abilities required

Occasionally

Lift and/or move objects

10

Occasionally

Travel outside of work location to attend meetings and training programs

Frequently

Required to skillfully operate a computer, telephone and other standard office equipment

WORK ENVIRONMENT

•

Typically the noise level in the work environment is low to moderate.

•

May experience occasional job stress in dealing with difficult situations and/or high volume.

•

High energy, high impact atmosphere.

•

There are no significant hazardous conditions.

Title:

Director of Project Execution

View Competencies

Leadership

Leads people towards meeting the organization’s vision, mission, and goals. Provides an inclusive workplace that fosters diversity, development, teamwork and continuous improvement.

Level 3

1. Builds and manages workforce based on organizational goals and budgetary considerations. Drives ongoing workforce planning and succession to support future vision. 

2. Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.

3. Looks towards the broadest possible view of an issue or challenge. Discusses multiple aspects and impacts of issues and projects them into the future.

4. Nurtures growth and development; promotes organizational learning within and across business units by providing challenging and stretching tasks and sharing key experiences.

5. Projects competence and composure. Communicates with credibility. Demonstrates situational- and self-awareness.

Service Excellence

Consistently incorporates Hudson Valley's member and employee value proposition, reinforcing organizational culture and brand differentiators.

Level 4

1. Champions culture, establishes clear organizational values, vision and strategy.

2. Creates the organization's business model and competitive position in the marketplace. Effectively communicates model to drive understanding and action throughout the organization.

3. Delivers upon the member value proposition by providing a product line that meets and exceeds expectations.

4. Enhances brand awareness by keeping messages focused and consistent with the business strategy. Leads through principled and consistent communications even when addressing difficult subjects.

Results Driven

Drives critical activities to completion. Meets organizational goals and customer expectations.

Level 3

1. Conducts ongoing organizational unit performance and risk analysis, recognizing strategic opportunities for success as well as potential risks. Adjusts strategies to address opportunities as well as potential risks to ensure attainment of business unit targets.

2. Evaluates organizational benefits and impacts of regulations. Creates standards and business processes to ensure regulatory compliance.

3. Leads organizational units to drive critical activities to completion. Demonstrates how units contribute to organizational results.

4. Sets operational productivity measures in terms consistent with business strategy. Defines responsibilities and processes for monitoring, communicating progress, and measuring results.

Resiliency

Adapts positively to changing environments in order to achieve business results.

Level 3

1. Encourages new ideas and innovations; designs and implements new or cutting edge programs/processes.

2. Establishes programs that result in continuous improvement through innovation and lean thinking.

3. Guides others to understand and accept change more readily. Directs team through ambiguity to ensure ongoing success.

4. Leads a continuous cycle of innovation that incorporates feedback and lean thinking to improve future initiatives.

5. Remains in touch with the evolving needs and demands of the market and looks for trends and new ideas that might affect the organization.

Project Administration

Knowledge of, and ability to use, organizational strategies, practices and tools for administering projects.

Level 3

1. Reports dependencies, conflicts, and completion date status to project management team.

2. Develops cost-benefit analysis; tracks and reviews actual costs vs. planned.

3. Monitors progress and generates project variance analysis reports.

4. Helps others to develop in-depth knowledge of project administration software.

5. Implements planned and ad-hoc communications to and from affected parties.

6. Makes sure project problems are surfaced and reported to appropriate project personnel.